AI Inbox Automation Eliminates Lead Chaos and Saves Hundreds of Hours Monthly at ReachFlow
200+
Hours saved per month (and growing)
100%
Inbound leads sorted, tagged, and tracked automatically
Zero
Manual CRM entry required
Instant
AI-generated replies matching brand tone
I'd heard great things about Kuhnic, and their Unified Lead System has delivered—streamlining operations and eliminating inefficiencies at ReachFlow. Their support team is always there when you need them.
Gabriel Martinez
Owner (ReachFlow)
ReachFlow is a lead generation and marketing agency handling high volumes of inbound inquiries daily. As the business scaled, founder Gabriel Martinez found his team buried under a growing mountain of emails — manually sorting, tagging, replying, and trying to keep the CRM current while actual revenue-generating work stalled.
Hundreds of client messages flooded in every day. Without automation, each one required manual attention — read, categorize, respond, log, follow up. The inbox became a bottleneck that threatened growth. The team struggled with:
Manual sorting, tagging, and replying to every lead
Delayed follow-ups causing missed revenue opportunities
High-value leads buried under low-priority messages
Hours spent on admin instead of closing deals
CRM records falling out of sync with reality
Scaling volume meant scaling burnout — or hiring
Inbox chaos was silently killing productivity and costing deals before conversations even started.
A fully integrated AI inbox system was built to automate lead triage, response generation, follow-up scheduling, and CRM sync. The system connects Make.com, OpenAI, Airtable, and email platforms.
How it Works
- Inbound emails are captured and processed in real time
- AI sorts, tags, and ranks each lead by priority
- High-value leads are flagged and routed immediately
- OpenAI generates accurate, tone-matching replies automatically
- Automated follow-up sequences trigger based on lead status
- All lead data syncs to Airtable — no manual entry required
- Priority leads surface for human attention when needed
- The system scales with volume without adding headcount
The automation delivered immediate, compounding results.
Hundreds of hours saved monthly across the team
Response times dropped from hours to minutes
No leads lost to inbox chaos or delayed follow-up
CRM always accurate and up to date
Team focus shifted from admin to closing deals
Volume scaled without burnout or new hires
With inbox automation in place, ReachFlow can:
Handle increased lead volume without proportional effort
Refine AI responses as conversion patterns emerge
Extend automation to additional communication channels
Add lead scoring models based on engagement data
Scale operations without scaling headcount
The inbox — once a bottleneck — is now a competitive advantage.
If you're a founder who's drowning in operational work that shouldn't require your attention, let's talk.
Discovery calls are free. But they're not for everyone. We work with companies that have at least 50 employees and are ready to invest $10K+ to solve real operational constraints.
Not ready for a call? Send us a message