$200K/Year in Efficiency Gains Through Workflow Automation at Latin America's Top Ad Agency
$200K+
Per year in time and operational efficiency gains
80%
Faster client onboarding
10%
Faster project delivery with higher consistency
Zero
Manual task delegation required
We've always been known for big ideas. Now we finally have the backend systems to match that energy.
Pedro Coronado
Creative Director (DMentes)
DMentes is one of Latin America's leading creative agencies, known for producing world-class campaigns for major brands. But behind the award-winning work, internal operations were straining under manual processes that couldn't keep pace with the agency's output.
Creative excellence was undermined by operational friction. Task delegation happened manually, client onboarding stretched across multiple disconnected steps, and project tracking relied on constant human follow-up. The team faced:
Manual task assignment across creative, strategy, and ops teams
Slow, multi-step client onboarding delaying project kickoffs
Disconnected project tracking with no automation
Repetitive follow-ups consuming hours weekly
File management scattered across systems
Back-and-forth miscommunications slowing delivery
Creative talent spending time on admin instead of execution
For an agency operating at DMentes' scale, these inefficiencies translated directly into lost revenue and missed capacity.
A fully customized workflow automation system was built to handle task allocation, client onboarding, and project management — designed around how DMentes actually works, not generic software defaults. The system connects task management, internal role-matching engine, client intake forms, notification modules, and file handling.
How it Works
- New client inquiries flow through structured intake forms
- Onboarding tasks auto-generate and assign to relevant team members
- Role-matching logic routes work based on employee expertise and availability
- Task reminders and deadline nudges send automatically
- Project status updates without manual input
- Assets stay organized and accessible throughout the project lifecycle
- Teams receive real-time visibility into deadlines and dependencies
- Creative, strategy, and ops stay synchronized without constant check-ins
The automation delivered measurable results across the agency.
$200K+ per year gained in time and operational efficiency
Client onboarding 80% faster from first contact to kickoff
Projects delivered 10% faster with higher consistency
Task delegation removed from managers' daily workload
Creative teams focused on execution, not project admin
Capacity increased without adding headcount
With core workflow automation in place, DMentes can:
Take on more client projects without proportional ops growth
Extend automation to additional departments and workflows
Add resource forecasting based on project pipeline
Refine role-matching logic as team structure evolves
Scale regional expansion with consistent operational backbone
The backend now runs as smoothly as the creative — unlocking growth without the chaos.
If you're a founder who's drowning in operational work that shouldn't require your attention, let's talk.
Discovery calls are free. But they're not for everyone. We work with companies that have at least 50 employees and are ready to invest $10K+ to solve real operational constraints.
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