From Half a Day to Minutes: How AroundTown Automated Construction Bid Due Diligence
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90%+
Reduction in due diligence time per tender round
100%
Compliance with mandatory vendor screening above threshold
6
Companies evaluated simultaneously with side-by-side comparison
Expanding
To additional departments and construction teams
Before this, we were pulling credit reports, searching SAP, googling companies one by one. Now the system hands us a report in minutes and says here's who to trust.
Kristina Brahmstaedt
AI Support Team Lead (AroundTown)
AroundTown is one of Europe's largest listed real estate companies. Their construction division manages continuous renovation and development projects across a substantial property portfolio. Each project involves multiple tender processes — plastering, sanitary, electrical, and more — each requiring thorough vendor evaluation before contract award.
The construction team received price offers from multiple bidding companies per tender. Before awarding contracts, they needed to verify each company's creditworthiness, capacity, and track record. This due diligence was entirely manual. The process required:
Searching internal SAP records for historical payment data
Conducting internet research on each company
Ordering individual credit reports
Comparing results across disconnected sources
Documenting findings for compliance
For a typical round of six bidders, this took half a day. With dozens of active projects running simultaneously, the team faced constant pressure. The risks were clear: due diligence steps could be skipped under time pressure, documentation could be inconsistent, and vendor selection could default to familiar names rather than objective evaluation.
A centralized due diligence tool was built to automate the entire evaluation workflow. Users input a list of bidders — company name, signatory, and bid price — and the system handles everything else. The tool connects North Data API, LexisNexis API, SAP (historical supplier payments), and a web interface with PDF and Excel export.
How it Works
- User enters bidding companies into the web interface
- The system pulls company data from licensed sources automatically
- Historical payment records are retrieved from SAP
- Interconnection checks run across all bidders — shared owners, directors, or addresses
- Traffic light flags (red, yellow, green) are applied based on agreed risk rules
- A side-by-side comparison table is generated
- Reports export to PDF or Excel with full documentation
- Reports can be emailed automatically to designated recipients
Key Features
- Interface supports both English and German
- All results are stored for audit and compliance purposes
- Single view replaces scattered research across multiple systems
The automation delivered immediate, measurable results.
Evaluation time reduced from half a day to minutes for six companies
Consistent, documented due diligence on every tender above threshold
Objective comparison removes bias toward familiar vendors
Fair process with auditable records for compliance
Single view replaces scattered research across multiple systems
The tool is now mandatory for all contracts above a defined value threshold
With the initial deployment validated, AroundTown is planning expansion:
Roll out to additional construction managers beyond the central team
Extend to other construction departments across the company
Explore use by the compliance department for broader vendor screening
Add report caching to reduce API costs and enable wider adoption
Integrate blacklist filtering to eliminate disqualified vendors before evaluation runs
The tool has shifted from pilot to operational standard — with potential to become a company-wide procurement asset.
If you're a founder who's drowning in operational work that shouldn't require your attention, let's talk.
Discovery calls are free. But they're not for everyone. We work with companies that have at least 50 employees and are ready to invest $10K+ to solve real operational constraints.